The need for an automated student attendance system can be divided into two categories: one is for students, while the other is for teachers and staff.

Taking attendance is essential because it provides an estimate of the percentage of students who attend class regularly. More importantly, it provides accurate data on the ratio of girls to boys who attend school regularly in rural schools. It reveals a pattern of absenteeism displayed by students, such as on days when homework is due, assignments are due, or class tests are scheduled. Attendance ensures that students are punctual and do not miss class teaching to learn effectively.

CAMPUSDEAN attendance management system

The benefits of an automated student attendance system include:

Teachers check school diaries for granting leave, reasons for being absent without prior notice, and sick leaves while marking presence on the class attendance register. The traditional method of taking attendance on registers takes about ten to fifteen minutes per day. One period usually lasts 30 to 35 minutes. Fifty minutes per week, or approximately 200 minutes per month. As a result, taking attendance manually wastes the equivalent of six periods.

These methods are used to take automated attendance.

    • Biometric attendance
    • RFID attendance cards
    • Online digital attendance register

Students must press their fingers onto the screen for biometrics and, in the RFID system, flash or punch in their cards without the involvement of the teacher. All students are marked as present in the online digital register by default. As a result, the teacher simply deselects the box of the absent students; this takes less than a minute. Much time is saved, which can be used to interact with students more frequently, clear their doubts, or cultivate creativity in the natural learning process.

Parents:

With an automated system, they receive instant notification alerts regarding student absence and presence via SMS, email, or message in the parent’s mobile app provided by schools. This gives them peace of mind because they know their child arrived safely at school and is attending class. They do not have to be concerned about their wards missing classes at the bunker school. If their child or children do not attend school on specific days, parents are notified. They can tell if it is due to missing homework or an assignment. Parents can request leave directly from their Parent app, which the teacher will grant immediately. The attendance record cannot be tampered with or manipulated; this establishes trust in the school.

Students:

Students’ attendance improves because an instant notification alert is sent to their guardians if their presence is not marked digitally. They cannot falsify their attendance through a proxy, bunk classes, or school. A student’s consistency helps him or her perform better in school.

Benefits of Automated Attendance System for Teachers and Staff

Teachers/Staff:

They do not need to stand in line to sign the attendance register. They can either directly punch their cards into the RFID system or use biometrics by pressing their finger. They can view their attendance in the teacher’s app on mobile and apply for leave directly. An online record is kept, which is useful during salary time. If they are unable to attend school, they must notify the principal or vice principal. Attendance cannot be manipulated or incorrectly changed.

Management:

The management team can directly track the attendance of teachers, staff, and students by using their management app on mobile phones daily. Reports and graphs are generated on a daily, weekly, or monthly basis to show the trend of a particular teacher’s or staff’s regularity. Management can then make decisions to improve the quality of employees at the school, which will lead to improved work processes and teaching performance.

Irregular employees who fail to perform their duties on time may be relieved of their responsibilities. Teachers and staff are not permitted to arrive late or leave early from school or class; the automated system generates an instant report if a teacher or staff member is not on time.

An automated system improves accuracy and prevents false records from being kept. As a result, there is no disparity in the time of salary disbursement. Students, teachers, and staff can all take steps to improve their regularity. When schools use an automated student attendance management system, they save a lot of time. This time is well spent improving the work process and the quality of education provided in schools. The money spent on purchasing attendance registers for all classes, teachers, and staff is saved. Purchasing papers and other stationery items is significantly reduced.

Once installed and implemented, an automated system is permanent; it requires very little maintenance and frees you from time-consuming mundane tasks. It is less expensive than manual methods of taking attendance. Using a computerized attendance system with CAMPUSDEAN’s best school management software improves the school’s reputation and increases parent trust in the school. Every year, it saves a massive amount of paper, which is critical for protecting trees and our environment.